Organization: iMMAP

Position Title: Finance Officer

Country/Region: Jordan

Duration: Permanent Contract

iMMAP is a pioneering humanitarian organisation that is leading the way forward in the effective use of information management practices and principles in the service of humanitarian relief and development.  For more than 15 years, we have promoted measurable change in people’s lives through our core philosophy: better data leads to better decisions and, ultimately, better outcomes. Our expertise in data collection, analysis and presentation has revolutionized the decision making process for our diverse, multi-sectorial partners who seek enhanced coordination and sustainable solutions through information management.

This position aims at contributing to the elaboration of the country office’s accountancy, updating the country office main cashboxes & ensure that funds are available for the mission expenses respecting iMMAP procedures.

Ø  Check the purchase approval and release required funds ;

Ø  Enter the advance requests in the advance book ;

Ø  Receive and check the eligibility of invoices submitted for payment (compliance with procurement request, required information)

Ø  Explain to purchasers the information needed on an invoice & that they are responsible for an adequate invoice (including translation)

Ø  Control the respect of the procurement process & the implementation of procedures

Ø  Make the payments after approval of the finance manager

Ø  Record the transactions in the cash book using the financial plans (allocation board);

Ø  Cross check with the Finance Manager any doubt regarding codes (financial line, budget line, etc.)

Ø  Translate accounting documents as needed ;

Ø  File the supporting documentation (Purchase approval copy, contract copy, invoices, payslips…)

Ø  Close the cash box every month : physical counting, printing of accounting documents, check supporting documents and submit it to the finance manager for review and approval

Ø  Give the soft copies of the monthly accountancy to the Finance Manager at the latest by the 5th of the month.

Ø  Present the hard copies of the accountancy latest by the 7th of the month.

Ø  Scan all documentation, numbering it according to the transaction record in SAGA, by the 10th of the month.

Ø  Check the purchase approval and release required funds ;

Ø  Receive and check the eligibility of invoices submitted for payment (compliance with procurement request, required information)

Ø  Explain to purchasers the information needed on an invoice & that they are responsible for an adequate invoice (including translation)

Ø  Control the respect of the procurement process & the implementation of procedures

Ø  Make the payments after approval of the finance manager

Ø  Record the transactions in the bankbook using the financial plans (allocation board);

Ø  Cross check with the Finance Manager any doubt regarding codes (financial line, budget line, etc.)

Ø  Translate accounting documents as needed ;

Ø  Reconcile all advances & loans with HR before the payroll is prepared

Ø  Make all the salary transfers to local accounts

Ø  Enter all salaries in the bank book using the Staff financial plan (allocation board).

Ø  Compile all tax documents, pay and remit to the tax authority.

Ø  File the supporting documentation (Purchase approval copy, contract copy, invoices, payslips…)

Ø  Close the bankbook every month : bank reconciliation, printing of accounting documents, check supporting documents and submit it to the Finance Manager for review and approval

Ø  Give the soft copies of the monthly accountancy to the Finance Manager at the latest by the 5th of the month.

Ø  Present the hard copies of the accountancy latest by the 7th of the month.

Ø  Scan all documentation, numbering it according to the transaction record in SAGA, by the 10th of the month.

Ø  File the documentation according to the transaction record from SAGA on the contract and make any necessary scan

Ø  Check the documentation according to the pre-audit table

Ø  Fill in the pre-audit table and alert in case of financial risk

Ø  Assist auditors as required by the finance manager during audits

Ø  Propose possible improvements of the accounting procedures

Ø  Reports to the Finance Officer

Ø  Maintain effective and positive internal contacts with iMMAP officers and staff, and external contacts with national and local government officials, international non-governmental organizations (NGOs), donor agency officials, vendors, media, and the general public.

Ø  Follow iMMAP’s branding regulations required for marking, or branding, of all iMMAP products and correspondence.

Ø  Follow security protocols as laid down by the iMMAP Global Security Advisor.

Ø  As part of the iMMAP commitment to organizational learning, and in support of the understanding that learning organizations are more effective, efficient and relevant to the communities they serve, it is expected that all team members will commit 5% of their time to learning activities that benefit iMMAP as well as individual professional development.

Ø  iMMAP team members are expected to support all efforts toward accountability, specifically to beneficiaries of iMMAP programs, and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of field projects.

Hierarchical Manager: Finance Officer

Functional Manager: N/A

Hierarchical Manager of: N/A

Functional Manager of: N/A

Ø  Bachelor Degree + 2 years’ experience .

Ø  Good knowledge of MS Office (Excel, Word mainly)

Ø  Knowledge of SAGA an advantage but not compulsory

Ø  Rigorous, patient, sense of confidentiality

Ø  Good knowledge of English, excellent command of Arabic