Reporting and Documentation Coordinator

JOB TITLE:  Reporting & Documentation Coordinator

TEAM/PROGRAMME : Education

LOCATION: Jordan

POST TYPE:  National

CHILD SAFEGUARDING : Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

The Reporting and Documentation Coordinator is responsible for supporting in producing quality donor reports and proposals, as well as strengthening systems to generate these documents. This includes working with a variety of departments including: awards, logistics, communications, and programmes, to complete reporting requirements and ensure donor compliance. The role is also responsible for supporting with reports and proposals to the Ministry of Planning and International Cooperation (MoPIC) and Ministry of Social Development (MoSD).

SCOPE OF ROLE:

Reports to:  Programme Officer

Staff directly reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

Support the delivery of effective programmes, in both development and humanitarian contexts, by:

Taking the lead on producing high quality donor reports in a timely manner and in compliance with donor requirements. This includes effectively liaising with different teams (e.g. MEAL, logistics, Operations, TA, etc.) to gather the information required for the reports.

Creating and ensuring data collection templates are populated by relevant parties (field teams and MEAL team), including following up.

Supporting field offices to strengthen internal reporting (including the Monthly Management Reports) mechanisms.

Supporting in responding to donor requests for programmatic and financial information.

Supporting with the logistical tracking of reporting requirements of all active grants.

Supporting the PDL Coordinator in drafting proposals and concept notes as required.

Coordinating with other sectors and departments for the provision of any additional reporting, documentation and editing support required.

Show flexibility and willingness to work on short deadlines and long working hours, and actively participate with incoming surge teams in the event of a crisis or emergency.

Comply with and promote Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

SKILLS AND BEHAVIOURS (Our Values in Practice)

Accountability:

Maintain our culture of child safeguarding, achieving results together with children and role modelling Save the Children values.

Ambition:

Sets ambitious and challenging goals for self and team, takes responsibility for own personal development, and encourages team to do the same;

Engages and motivates others by widely sharing their personal vision for Save the Children;

Future orientated, strategic and global thinker.

Collaboration:

Builds and maintains effective relationships with team, colleagues, members, donors and partners;

Values diversity as a source of competitive strength;

Approachable, diplomatic, and supportive, with well-developed listening skills.

Creativity:

Develops and encourages new and innovative solutions both on a personal level and by building and leading teams willing to take disciplined risks.

Integrity:

Honesty, openness, and transparency;

A strong commitment to Save the Children’s vision of a world in which every child attains the right to survival, protection, development, and participation.

QUALIFICATIONS AND EXPERIENCE

Essential:

University degree in development studies, English language or other relevant discipline

3-4 years of work experience with a national or international non-governmental organization(s)

Proven experience of technical writing, reporting, documentation and data entry

Excellent PC/database skills and knowledge

Strong organizational, interpersonal/cross-cultural communication, and time-management skills

Fluent in English and Arabic oral and written communication skills

Desirable:

Background knowledge in child/ youth protection, education, child right governance and emergencies