UNITED NATIONS RELIEF AND WORKS AGENCY

FOR PALESTINE REFUGEES IN THE NEAR EAST

UNRWA

UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA’s services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance and emergency assistance. UNRWA is funded almost entirely by voluntary contributions. For its local team, where, UNRWA is seeking to employ a qualified:

Finance Assistant (Claims/Payment)

(2 Posts)

Vacancy Announcement Number

 17-AR-AM- 64

Grade

 10

Deadline for Applications

 10 January 2018

Duty Station

 HQ Amman, Jordan

Under the direct supervision of the Claims Examination Officer (CEO) in Fields and HQ (Amman) or Head Payment Section (HPS) in HQ (Gaza). In accordance with Agency policy and procedures, the incumbent will:

Primary Duties and Responsibilities

·         Examine claims and other supporting documents; verify their authenticity and accuracy based on the applicable financial rules and regulations;  prepare accounting vouchers in Accounts Payable or General Ledger Module in the FMS after verifying the existence of budget allotments, hard commitments, and/or account balances as applicable;

·         Check, classify payroll transactions including Home-Office-Home (HOH) deductions and private telephone calls deductions and prepare them in Excel format to be entered into the Payroll Module;

·         Prepare cash and bank payment vouchers in respect of each and every claim after scrutiny and checking; perform necessary diligence work based on the supporting documents provided and in compliance with payment terms as stipulated in purchase orders, service contracts, construction contracts and special service agreements;

·         Maintain the records of all agreements between the Agency and external entities and separated staff members ensuring that all payments are properly made under these agreements;

·         Calculate, check, reconcile and analyse related financial data;

·         Prepare prepayments, debit notes and adjustment vouchers in accounts payable module in respect of internal and external vendors;

·         Assist the supervisor in processing temporary assistants and casual laborers payroll;

·         Assist the supervisor in reconciling payroll codes and processes necessary Journal Vouchers in the General Ledger Module;

·         Draft correspondence related to his/her functions.

Professional Knowledge and Experience

·         A two year diploma in accountancy, finance or related discipline;

·         At least five years’ experience in accounting, bookkeeping and financial matters;

·         Good command of spoken and written English and Arabic.

Competencies

·         Ability to use  computers and work on various Microsoft Applications such as Excel & Word;

·         Ability to take initiative and maintain cordial relationships with all concerned;

·         Ability to cope with multiple tasks effectively;

·         Excellent communication skills.

Desirable Qualifications

·         A university degree in Accountancy or Business Administration;

·         Association of Accounting Technician (AAT) proficiency at foundation level or any other professional qualification;

·         Working experience with UNRWA Finance Management System (FMS) or other computerized finance systems.

Equivalency

When the minimum requirements are not fully met, Field Director for Field Area staff and Director of Human Resources for Headquarters Area staff, in consultation with the concerned supervisor may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications, additional professional training and progressive relevant work experience.

NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.

Conditions of Service

The fixed term appointment is for 3 years including 1 year probation period. Monthly basic salary JD 598.30. Other benefits include monthly Provident Fund contribution (15% of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual leave, and dependency allowance (if applicable).

How to Apply

Applicants are required to register at http://jobs.unrwa.org by creating a personal profile and completing an UNRWA Personal History Form. Please note that UNRWA only accepts degrees from accredited educational institutions. Only applications received through http://jobs.unrwa.org will be considered. Due to the large number of applications received, only short-listed applicants will be contacted. Please ensure that the e-mail address that you will indicate in your Personal History Profile is accurate, candidates shortlisted for test or interview will only be contacted by e-mail. No follow up phone calls will be made.

The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc). The United Nations does not concern itself with information related to bank accounts.

General Information

UNRWA encourages applications from qualified and experienced women.

UNRWA welcomes applications from qualified candidates with disabilities.

This vacancy notice is open to internal and external candidates. As an Area post, preference will be given to local candidates already based in the duty station of the post.

UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non- smoking work environment.

The Agency reserves the right not to make an appointment, to make an appointment at a lower grade, or to make an appointment with a modified job description.

On appointment, all individuals will be asked to sign a self attestation, confirming that they have not committed, been convicted of, or prosecuted for, any criminal offence and that they have not been involved, by act or omission, in the commission of any violation of international human rights law or international humanitarian law.

Date of issue: 28 December 2017/ RJ