وظائف شاغرة لدى اللجنة الدولية للاغاثة – مرحب بالثانوية العامة لبعض الشواغر

تعلن اللجنة الدولية للاغاثة في عمان عن حاجتها الى :

BACKGROUND: The International Rescue Committee began relief operations in Jordan in 2007 to respond to a massive influx of Iraqi refugees. Today, the IRC’s programming in Jordan is focused on refugees fleeing civil war in Syria. In June of 2012, the IRC opened primary health care clinics in the northern border cities of Mafraq and Ramtha, and a satellite office in nearby Mafraq. Today, the IRC’s programming includes protection, women’s protection & empowerment, health,child protection and economic recovery and development.

SCOPE OF WORK: Under the direct supervision of the Grants Coordinator and working closely with the Grants Manager, the Grants Officer is responsible for providing administrative support to the grants team. Duties include maintaining grants files and tracking documents (in Excel) and IRC’s databases, scheduling and organizing regular grants meetings, supporting the grants, programs and operations teams in processing donor  agreements and in the day to day grants management and reporting tasks for donor reporting as well as sub-grants. The Grants Officer will also prepare and submit JORISS submission and provide support in governmental reporting. The Grants Officer will provide additional reporting support in English and Arabic as needed.

RESPONSIBILITIES:

• Take part in the day-to-day aspects of donor reporting processes to ensure the timely submission of high quality programmatic reports and coordinate with the Finance Department to ensure timely submission of financial reports.
• Ensure quality information management through regular maintenance of soft copy grant files, and grant tracking tools.
• Prepare grants review meeting agendas, document and circulate minutes and follow up on action points.
• Support the grants/sub-grants team as needed in the development, management and reporting of grants, using the BVA system.
• Support the grants team in the development and coordination of high quality proposals for submission to donors including support the development of technical applications, budgets, budget narratives, workplans and organograms.
• Oversee all approvals for the grants in the pipeline through the IRC’s opportunity tracking and management system. Ensure the approvals are received in timely manner. Assist with strengthening the capacity of field staff by supporting trainings and providing follow up support in report writing, , and other topics as needed.
• Perform other duties as requested by the Grants Coordinator and Grants Manager.

KEY WORKING RELATIONSHIPS:

Position Reports to: Grants Coordinator

Position Directly Supervises: NA

Indirect Reporting: Grants Manager

REQUIREMENTS:

Education: Bachelor’s required

Work Experience: Previous experience working on proposals, reports and sub-grants, and with USG, European and UN donors. Familiarity with program design, including log frames, budgeting and grants/report writing.

Demonstrated Skills and Competencies: High level skills in Word, Excel and PowerPoint. Familiarity with internet research and common software applications.

Language: Excellent English and Arabic speaking and writing skills

Tips to consider:

• Highly organized, detail-oriented with excellent organizational skills
• Highly motivated, fast learner with ability to maintain the highest degree of discretion
• Ability to determine priorities, meet multiple deadlines with good interpersonal and time management skills
• Ability to work within a multi-cultural team and communicate with a variety of  stakeholders (in meetings, by phone, Skype, email)Ability to take notes proficiently in English during meetings

All applicants are required to submit a detailed cover letter and résumé outlining how their skills and experiences meet the requirements of this position.   

Working Environment:  Standard office working conditions based in the Amman office.

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٢- Operations Officer – Azraq

BACKGROUND: Founded in 1933, the International Rescue Committee (IRC) is a leading international organization working in relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those affected by the world’s worst humanitarian crises.  At work today in over 40 countries and 22 U.S. cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure.

Working in coordination with the humanitarian community and the Government of Jordan, the IRC’s assistance programs for Syrian refugees in Jordan include both camp-based and urban-based refugee assistance. IRC is currently addressing the needs of war-affected Syrians from several operational bases in the region. The IRC’s activities in the region focus primarily on the supply of vital medications and medical supplies, non-food items, water and sanitation and child protection and form part of an over-arching humanitarian response in Jordan, Lebanon, Turkey, Iraq to assist refugees, IDPs and conflict-affected Syrians survive conflict and displacement.

Job Overview/Summary: Under direct support and supervision from the Azraq Sr. Field Management Officer, the Operations Officer is responsible for operations & supply chain activities within Azraq camp including procurement, maintenance, asset management, monitoring guards, etc. This position is based in Azraq camp.

Major Responsibilities:

Operations

• Respond to any maintenance-related issues (water, electricity, fencing, etc) for any of the program centers/facilities inside Azraq camp.
• Regular check (weekly is the minimum requirement) of all IRC facilities and operating areas in Azraq to ensure that facilities are in good working order; no damages or safety/security gaps.
• Act as the backup person for submitting the access permit for suppliers and vendors or any visitors to Azraq camp.
• Track the fuel consumption for generators in IRC sites according to IRC policy.
• Ensure regular maintenance work is done for all generators in order to keep them in good condition.
• Ensure proper use/running condition for generators in program centers
• Under guidance and supervision of Azraq Sr. Field Management Officer, support construction of new centers/facilities in Azraq camp, according to funding status
• Other tasks as required and requested.

Guards’ management

• Preparing all related documentation to the Guards contracts and payments, and timesheets in the camp
• Setting the rotational schedule for guards to ensure that all program centers/sites are maintained 24/7
• Follow camp’s SOPs for rotation of incentive based volunteers, and apply that on the guard volunteers according to these SOP
• Training guards on the proper steps to run IRC’s generators in the program centers, and how to record working hours, and fuel consumption according to IRC’s policy

Supply Chain:

• Ensure that procurement is carried out in accordance with IRC and donor-specific policies and procedures.
• Procure all necessary items for programs in Azraq Camp as required
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
• Generate all required procurement documentation and maintain records and files in an impeccable manner.
• Update relevant staff about the status of his/her request and delivery and maintain regular contact with supervisor on matters of procurement.
• In charge of the Azraq office Petty Cash and the procurements under petty cash threshold.
• Provide active support to SC Mafraq field team members.
• Perform other duties as required by the supervisor.

Security

• In coordination with Azraq Sr. Field Management Officer, and Safety and Security Officer, monitor guards to ensure that they are maintaining proper schedules and fulfilling their duties
• Support the delivery of Azraq guards payments, in coordination with HR department
• Report any safety and security-related issues and incidents to Azraq Sr. Field Management Officer, and  Safety and Security Officer

Key Working Relationships:

Position Reports to: Azraq Sr. Field Management Officer,

Position directly supervises:  Volunteer guards in Azraq camp

Indirect Reporting:  Field Manager

Other Internal and/or external contacts:

Internal: Supply chain staff, finance staff, program staff

External: Camp authorities, suppliers, etc… 

Job Requirements:

Education: High school or above

Work Experience: 2 years experience in operations, or procurement, or logistics, preferable in the camps.

Demonstrated Skills and Competencies: Able to work under pressure, able to multitask, excellent team player and able to work in a multinational environment.

Language Skills:  Fluent Arabic, and very good command of English

Certificates or Licenses: Driving license

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Working Environment:  This position is based in Azraq camp. It comes with a Standard camp work environment; with working hours ranging from 08:00 am till 04:30 pm, and working days from Sunday till Thursday

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٣-  Senior Field Management Officer – Azraq

BACKGROUND: Founded in 1933, the International Rescue Committee (IRC) is a leading international organization working in relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those affected by the world’s worst humanitarian crises.  At work today in over 40 countries and 22 U.S. cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure.

Working in coordination with the humanitarian community and the Government of Jordan, the IRC’s assistance programs for Syrian refugees in Jordan include both camp-based and urban-based refugee assistance. IRC is currently addressing the needs of war-affected Syrians from several operational bases in the region. The IRC’s activities in the region focus primarily on the supply of vital medications and medical supplies, non-food items, water and sanitation and child protection and form part of an over-arching humanitarian response in Jordan, Lebanon, Turkey, Iraq to assist refugees, IDPs and conflict-affected Syrians survive conflict and displacement.

JOB OVERVIEW/SUMMARY:

The Azraq Sr. Field Management Officer will be based in Azraq camp, and directly supervise operational team in Azraq camp and coordinate their work in supporting projects and programs implemented by IRC inside Azraq camp to ensure the timely implementation of quality programming that meet the assessed need of the beneficiaries. The Azraq Sr. Field Management Officer will also support the Field Manager, Deputy Director of Operations (DDO) and Deputy Director of Programs (DDP) in representing IRC in coordination meetings and in front of authorities, and facilitation of donor visits.

MAJOR RESPONSIBILTIES:

Coordination and representation

• The Azraq Sr. Field Management Officer will support the DDO & DDP to ensure various sector departments / teams are integrated and that there is cross collaboration and coordination amongst the teams
• Get regular updates from programs on activities and challenges, and ensure providing support to overcome challenges and ensure smooth program implementation
• In close coordination with the DDO, the Azraq Sr. Field Management Officer will represents IRC in meetings with local authorities, NGOs, UN agencies and other external actors.
• Attend camp coordination meetings, and community representatives meetings and ensure proactive participation and response to any points that are addressed to IRC’s attention.
• Under Coordination with DDO & DDP, liase (internally & externally) and follow up on donors visit to different field programs.

Operational Support 

• With the support of Field Manager, oversee work of Azraq operational team ensuring all policies, procedures and practices are in compliance with IRC, donor and national requirements
• Ensure proper lead time is being respected when processing PRs, payments and similar requests related to Operations & Finance at the field level
• Act as the main focal person for secutiry in Azraq camp, and ensure compliance with IRC security plans and protocols; in coordination with and support of the Field Manager and  Safety & Security officer
• Develop and regularly monitor staffing and field operational strategy to support programs, including contingency plans in cases of growth or downsizing;
• Ensure effective coordination between Program, SC, finance, and vendors for procurements related to programs and financial matters.
• Lead and oversee regular market surveys.
• Coordinate transportation of procured items to other IRC locations, in support of the field head of drivers.
• Consistently update the BVA System in order to ensure compliance with reporting, and that information is available to requestors to track the progress made on procurements

Staff Management: Practice excellent human resource management, supporting the development, promotion and retention of a motivated team of qualified and experienced staff.

• Ensure strong working relationships and team cohesion between the team in Azraq camp, and with other IRC offices
• Identify staffing and/or skill gaps and see that these gaps/needs are filled.

• Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews; and discussing job expectations, performance, and objectives on an informal, quarterly basis with all staff

• Promote and monitor staff care and well-being; approve and manage leave requests to ensure adequate coverage.

• If/as required identify staff performance issues and work with Human Resources to document and address these in accordance with the employment policies.
• Adhere to and act in accordance with the IRC Global HR Policies and Procedures

Training & Outreach: Proactively develop the skills of IRC staff to understand and utilize Supply Chain, HR and financial tools and services to design and implement quality programming.

• Collaborate and coordinate with Programs, SC and Finance teams to ensure integrated and harmonized operational systems and support.
• Work with field Manager to identify operational needs and ensure the issues are raised and addressed in a timely manner.
• Ensure all support staff are aware of and in compliance with IRC procurement, transport, communications, etc, in order for them to clearly share and follow such policies.
• Implement job and site specific trainings to ensure that program and operational staff possess the knowledge and skills commensurate with their responsibilities.

Others

• Review and submission of monthly field reports on fuel consumption, Generators usage, vehicles usage, SCMR, etc.
• Any other task as required by supervisor.

PROFESSIONAL STANDARDS: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

KEY WORKING RELATIONSHIPS:

Position reports to: Field Manager

Position directly supervises: Operations Officer, Operations Driver

Indirect Reporting: Deputy Director of Operations

Other internal: Procurement Manager, Program Managers, Program Coordinators, Finance Controller, HR staff

Other external: Camp authorities, Donors, other INGOs in Azraq camp, and other relevant stakeholders.

JOB REQUIREMENTS:

• University degree.
• At least 2 to 3 years minimum experience working in a humanitarian and/or development NGO;
• Exceptional organizational and coordination skills;
• Experience and reliability in carrying out safety and security protocols
• Excellent relationship-building, interpersonal skills and the ability to effectively represent IRC externally;
• Strong negotiation skills essential with experience in conflict resolution desirable;
• Ability to plan, prioritize, coordinate and manage human resources.
• Ability to work under pressure and to meet deadlines and objectives.
• Flexible work attitude.
• Good computer skills: facility with MicroSoft Office applicaions.
• Strong communication skills, with excellent written and spoken English.

Working Environment: The position is based in Azraq camp; with standard camp work environment. The area of responsibility is covering Azraq camp

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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