Annual Salary and Benefits – <XXXXX>
Internal Job Grade – E1
Contract type – Fixed term contract,
Reporting to – Senior Finance Officer
Staff reporting to this post – None
Locations – Amman
Annual Budget – N/A
Shaping a stronger Oxfam for people living in poverty
Team Purpose:
To ensure Finance support services to facilitate effective programme implementation.
Job Purpose:
The purpose of this role is support the Finance team and the wider team.
Fundamentally keeping the day-to-day accounts accurately documented and leading on the archiving of financial data/ documents.
Key Responsibilities and Accountabilities:
• Assist the finance dept. in communications with local external contacts, such as banks, partners and suppliers
• Responsible for the office main cash according to Oxfam GB (OGB) procedures.
• Preparing payment vouchers, receipts, etc. according to OGB rules and regulations.
• Preparing cheques and settlement of payables in a reasonable period.
• Process Salary advances and floats and send to RMC whenever required.
• Assuring that original invoices, receipts or contracts are available upon payment
• Seek appropriate authorization and making sure all transactions have the supporting documents and approvals.
• Recording transactions in cash/bank books.
• Monthly reconciliations (assist month end process)
• Weekly bank statement/book update.
• Upload cashbooks whenever requested.
• Help in providing unit costs for the yearly budget.
• Support the Senior Finance Officer in visiting and stamping the partners supporting documents.
• Recording all transactions in the cash & bankbooks, making sure that all the transactions have the corresponding right budget code.
• Cash reconciliation on weekly basis.
• Handling float, and salary advances registers.
• Prepare monthly lists of accounts payable and accounts receivables, vehicle rental, house/office rent, telephone, medical costs.
• Make sure that all documents are properly filed.
• Assist in finding any audit requested doc’s and filing them back
• To scan the monthly accounts (cash counts, bank recon, etc…) and send to RMC.
• Do cash distribution in the Camp in absence of Finance Officer
• Any other reasonable duties and tasks you are asked to do
Technical Skills, Experience & Knowledge
Essential
• 0-2 years working experience with finance with INGO/related sector.
• Bachelor degree in finance, accounting and/or any related fields
• Attention to detail and excellent numeric accuracy.
• Ability to keep clear and concise records.
• Proven ability to manage competing tasks and to prioritise and produce high level output consistently.
• Excellent interpersonal skills and ability to work on own and within multi-cultural teams.
• Ability/preparedness to quickly learn new systems and software.
• Ability to plan with good organizational skills, including prioritisation and ability to work under pressure.
• Initiative and ability to follow up on issues.
• Good written and spoken English & National language
• Computer Skills, MS word and Excel
• Responsible, flexible, commitment, reliable and adaptable
• Good team player and builder
• Strong organisational skills, detail oriented with ability to produce accurate work under tight deadlines.
• Ability to speak, read, and writes in English and Arabic.
• Proven experience working in a similar role.
Desirable
• Knowledge or appreciation of Jordan in terms of political, economic and social trends plus a good understanding of the key development and humanitarian issues in the Country
• Willingness to work extra hours as necessary
