تعلن شركة ابواب العراق للمقاولات عن حاجتها الى :

Admin and Personal Assistant Officer

1. Specializing in the Admin activities of the company where he/she acts as the go-to person with regards to all of the Admin activities conducted in the company.
2. Executing the Admin Management guidance and instructions with regarding to the Admin activities of the company.
3. Conducting the day-to-day Admin operations and activities.
4. Resolving any Admin issues escalated and evaluate the needs for any further escalation and reporting.
5. Ensure the company registration documents and other documents up to date.
6. Coordinating efforts, through the HR & Admin Specialist, for any intersection or work required with the HR Sub-unit.
7. Supports in leading the development and update of adequate policies, procedures and processes for the Admin Sub-unit to maintain efficient operational excellence.
8. Ensuring timely and effective Admin activities are taking place in order to meet the department KPIs.
9. Directly supervising all of the Admin activities of the company.
10. Conducting Admin planning and budgets as per the guidance of the HR & Admin management and ensure proper and continuous follow up on any variances and potential variances.
11. Managing the company’s overall office administration activities including the Secretarial, Cleaning, Services, Reception and Operators services.
12. Overseeing and guiding the company’s overall Health, Safety and Security and access control activities.
13. Managing and overseeing mailing and correspondence activities for the company in addition to the drivers and vehicles management.
14. Managing the office procurement activities to purchase the administrative purchases as per the company’s policies and procedures.
15. Managing the office procurement activities to purchase office assets.
16.  Managing the company’s building utilities, assets and maintenance needs.
17. Administering travel arrangements for the company’s employees and guests including airline reservations, transportation, obtaining necessary visas, accommodation and any other related special arrangements.
18. Managing the company’s internal warehouses, supplies, inventory movements and document storage & retrieval for all of the departments of the company.
19. Managing relationships with key government entities and organizations related to legal documentation, licenses, permits…etc.
20. Preparing management and performance reports of the Admin function and provides it to the top management on a periodic basis.
21. Conducting periodic meetings with subordinates to ensure that priorities are clear and workflow is running smoothly.
22. Carrying out performance appraisals for subordinates according to planned schedules and recommend necessary actions as per the applied practices.
23. Following up on employees’ administrative affairs.
24.  Schedule and coordinate meetings, interviews, and events.
25. Plan meetings and take detailed minutes.
26. Participate in the Induction Program conducted for new employees.
27. Answer direct phone calls, and responsible about incoming and outgoing faxes.
28. Mail and Courier management.
29. Act as a focal point between the company and telecommunications companies as Umniah, Orange.
30. Act as the point of contact between the Division Head and internal/external clients.
31. Reminding the Division Head of important tasks and deadlines.
32. Typing, compiling and preparing reports, presentations and correspondence.
33. Managing databases and filing systems for the Administration department and for the Division Head.
34. Conducting research on behalf of the Division Head.

• A minimum of 1 years of experience in Admin and Personal Assistance.
• Strong knowledge in government processes
• Proficiency in both English and Arabic Languages

• Demonstrate managerial and leadership skills
• Demonstrate conflict management skills
• Strong analytical and Interpersonal skills
• Demonstrate relationship and team building skills
• Strong judgment and decision-making skills
• Strong communication skills
• Strong negotiation and people skill
• Strong organizing, planning and prioritizing skills
• Ability to meet deadlines
• Excellent English and Arabic oral and written communication skills.
• Good Knowledge in Human Resources Management, Jordanian labor law, and social security law.