وظائف شاغرة لدى امديست في قسم شؤون الموظفين

Administrative Officer

Position Overview:

The Administrative Officer is responsible for assisting the Country Director, asset & facility management, and all office administration.

Role and responsibilities:

Country Director Office Management:

• Managing Country Director Calendar, diaries, and organizing meetings and appointments, often controlling access to the manager/executive,
• Acting as a first point of contact: dealing with correspondence and phone calls,
• Booking and arranging travel, transport and accommodation,
• Organizing events and conferences,
• Reminding the manager/executive of important tasks and deadlines,
• Managing databases and filing systems,
• Collating and filing expenses, handle post and mail,

• Manages the flow of paperwork into the Country Director’s office and ensure that contracts, letters, and other work-related correspondence is reviewed and signed in a timely manner,
• Assists in preparing the office/rooms for meetings and other events,
• Manages classroom booking system,
• Assists in drafting letters and official correspondence,
• Arranges for staff and visitors visas, flight bookings, meetings transport and accommodations,
• Provides secretarial support such as typing and takings minutes,
• Functions in a backup capacity to the Facility Management & Procurement officer,

• Any other work-related tasks requested by the Country Director.

   

  Administration and facility Management:

   

• Assists in preparing the office/rooms for meetings and other events,
• Manages classroom booking system,
• Functions in a backup capacity to the Procurement & Facility Management officer with regards to overseeing housekeeping and maintenance staff.
• Assists in issuing residency and work permits for non-Jordanian team members.

Qualifications

• A Bachelor’s degree in business administration or any other related field,
• Minimum of two years relevant administrative work experience,
• Native Arabic language skills and a minimum of C2/ 900 TOEIC level of English Language proficiency,
• Excellent communication and interpersonal skills,

• Strong organizational and planning skills,
• Good cultural awareness and sensitivity,
• Trustworthy, dependable, responsible, honest,
• Organized, shows high attention to details, and meticulous.

Please provide a cover letter, resume and salary requirements to http://jobs.amideast.org

NOTE:  This position description is not intended to be all-inclusive, and the incumbent will perform other reasonable business-related duties as assigned by the immediate supervisor and other managers when necessary. AMIDEAST reserves the right to change duties and responsibilities as it determines is necessary.