The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
Responsibilities:
- Answer and direct phone calls
- Update calendars and schedule meetings
- Direct visitors to the appropriate person and office
- Receive, sort and distribute daily mail/deliveries
- Act as first point of contact for visitors
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
- Keep updated records of office expenses and costs
- Arrange travel and accommodations, and prepare vouchers
Qualifications:
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Professional attitude and appearance
- Minimum High school diploma, additional certification in Office Management is a plus
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Proficiency in Microsoft Office Suite
- Customer service attitude
- Multitasking and time-management skills, with the ability to prioritize tasks
- Ability to maintain a positive attitude
- Excellent communication skills